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Individual Performance Assist [ Download Brochure ]

Purpose of the Individual Performance Assist Module

Individual Performance Assist facilitates the allocation, tracking and reporting of performance indicators for the various levels of employees within the organisation. Management can track and evaluated the status of all updated performance indicators at any time. Users are notified via e-mail of all new indicators assigned to them and the progress status of indicators they have assigned to others. The reporting function of this module provides filters that allow for the generation of customised reports that assist with the tracking of performance indicators assigned and the meeting of deadlines.

The Working of the Individual Performance Assist Module

The Human Resource function prepares the performance matrix of all employees within the organisation using the SMART principles;
Employees will agree to their performance indicators and will update the progress towards completion on the system by updating the action status and the percentage (%) of completion;
Employees will mark the performance indicator as complete once the indicator has been completed. This will update the users personal dashboard;
The Management team and other operational support functions can access the system to provide support and guidance to the employees with the completion of the required performance indicators;
The users can generate reports and graphs as required. The information presented is supported by the automated online activity log.

Key Features of Individual Performance Assist include:

  • the availability of an online Individual Performance Management Register;
  • the availability of an online performance matrix for each employee in the organisation;
  • functionality for the module administrator to define and manage user access as required by the organisation;
  • functionality for the module administrator to define all the client specific defaults for the module which includes functionality to define evaluation years, performance management categories, performance management components, evaluation frequencies, performance rating scales, performance statuses, template KPAs, template KPIs, Template Actions per operational category, evaluation committee members, etc;
  • functionality to align the KPAs and KPIs to the organisational KPAs and KPIs;
  • easy, user friendly update process;
  • real-time up to date dashboards for each user showing the users overdue tasks, tasks due today and tasks due in the future number of days as defined by the specific user;
  • a 3-Click process for employees to update the performance indicators assigned to them;
  • standard audit trail reporting where all activity on the tool is logged are and time stamped.

Operational Management Benefits of Individual Performance Assist include:

  • high level of organisational customisation in defining the module setups to meet the organisations own business requirements;
  • automatic generation of notifications and reminders to predefined users;
  • the individual user dashboards clearly show the progress to completion of performance indicators assigned to the user and if the performance indicator is overdue (past the defined deadline date);
  • users with the appropriate level of user access can view their own performance indicators and performance indicators assigned to other users;
  • users can generate their own customised reports using the report generation functionality which allows for the use of various data filters and data grouping tools;
  • improved communication between all stakeholders as up to date information is available on a centralised database (Online Individual Performance Management ) to all registered users at all times;
  • actions are assigned to performance indicators using the SMART principles;
  • task data is kept in the data base for future reference and reporting purposes;

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